If the samples are not bulky, exhibitors are advised to carry them as personal baggage. This will save money as sending air/sea cargo is more expensive than paying for extra baggage.

All exhibitors must send a sample invoice / packing list before shipping / airfreighting the goods by email / fax to the clearing agents to get an approximate value of all charges involved and advise on values declared.

The exhibitors must pay cargo charges directly or through their forwarding agent by telex transfer or by cash in Nairobi but before receiving the goods. The clearing agents might not release your goods to you otherwise. Goods are usually provided to exhibitor's stands unless advised differently.

Goods should not be much under-invoiced as customs may put their on value if not satisfied with the invoice value declared by the exhibitor. Please consult the clearing agents for their advise if necessary.

For promotional items such as brochures, small give aways, display stands etc., please declare a small value.

All goods should reach The port 15 days and airport atleast 10 days prior to the opening of the exhibition to ensure that the goods are cleared in time.

Exhibition samples and stand construction materials should be packed and declared separately from goods for test sales. For smooth clearance of exhibitor goods, organizer’s usually assign a few official clearing agents to handle the exhibition goods to be exhibited at the fair.

A small advise to all exhibitors worldwide in to always carry some brochures / business cards / posters etc. as hand baggage so that they are not empty handed on their stand if their cargo or personal baggage is delayed / lost etc. It is important that all precautions are taken to ensure that your investment is not wasted.

All cargo should be addressed to:
Expolink Exhibitions & Publications
c/o Mr. Lawrence Kuria - +254 722 858 611
The Kenyatta International Conference Center (KICC)
Harambee Avenue, P.O. Box 30746-00100
Nairobi, Kenya
Telephone :+254 20 2247277

Cargo Contacts

Royal Freight Ltd.
Mr. Alihussein Ebrahim
Address: P O BOX 17724 00500, Nairobi, Kenya, OFF Mombasa Road, Opp City Cabanas
Cellphone: +254 733605966 / +254 722207795
Telephone:+254 2044619/20
Fax: +254 202066548
Email: alihussein@royalgroupkenya.com, ali_tahera@hotmail.com

Burhani Express Logistics
Mr. Mustafa - Cargo clearing for Exhibitions
Mobile : +254- 725502151 Telephone: + 254 (20) 828 480 / 1
Fax: + 254 (20) 828 479
Email: mustafa@burhaniexpress.com info@burhaniexpress.com

DB Schenker Ltd
Schenker House, Cargo Village JKIA
P.O. Box 46757, 00100, Nairobi, Kenya
Removals, Warehousing, Fairs & Exhibitions Department:
Tel: +254 20 827 240/1 or +254 20 204 2759
Fax: +254 020 233 0588 Mobile: +254 725 854 247 or +254 727 092950
Names: Joseph Abuya, Hashim Ali
Email: removals@dbschenker.com, joseph.abuya@dbschenker.com, hashim.ali@dbschenker.com
Website: www.schenker.co.ke